We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information. Public Spend Forum Europe site is operated by a US registered company, Public Spend Forum LLC . We impose restrictions on the use of personal information you provide with the aim of protecting personal data and your privacy. The personal information you provide will be used for the purposes you specify only and will not be passed to third parties unless expressly agreed.
You should read this Policy before you submit any personal information to us. By using our site, you consent to the collection and use of your personal information as outlined here. If you do not agree with the content of this Policy, you should not use our site.
The law allows you to see and correct data held about you. Questions about data protection or any other matters relating to the site should be sent to psmith(at)publicspendforum.net.
2. Information automatically collected from your PC
When you visit the site our web server may automatically record your IP address and other information about your computer such as geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation. This is not linked to any of your personal information, and we use this to help us administer the site and to collect demographic information for aggregation purposes.
3. Other Information we may collect
We may collect, store and use the following kinds of personal information:
- information relating to transactions carried out between you and Public Spend Forum Europe or related to the website, including information relating to any purchases you make of our goods or services;
- information that you provide to us for the purpose of registering with us;
- information that you provide to us for the purpose of subscribing to our website services, email notifications, newsletters, registration for events, and similar;
- any other information that you choose to send to us.
When you visit the site we may store some information (commonly known as a “cookie”) on your computer. Cookies are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies are specific to the server that created them and cannot be accessed by other servers, which means that they cannot be used to track your movements around the web. Passwords are not stored in cookies. A cookie helps you get the best out of the site and helps us to provide you with a more customised service.
You can block or erase cookies from your computer if you want to – your browser’s help screen or manual should tell you how to do this.
5. What we do with the information we gather
We may use your personal information to:
- administer the website;
- understand which areas of the site are of interest to you, which helps us to provide with a better service;
- send statements and invoices to you, and collect payments;
- send you general commercial communications, email notifications, papers, or other material which you have specifically requested;
- send to you our newsletter and other marketing communications relating to our business which we think may be of interest to you;
- provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
- to handle enquiries or complaints made by or about you relating to the website.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing. We hope you find value in the communications we provide, but we will always respect your wishes not to receive marketing communications such as newsletters if you tell us this is the case.
6. Disclosure to third parties (inc. advertisers and sponsors)
We may disclose your data to third party advertisers, sponsors or similar where you have downloaded a paper or similar related to that party or you have registered to attend a sponsor event (including webinars, workshops, etc). Please note whilst our Sponsors agree only to use your data for marketing purposes in respect of the event or whitepaper, we have no direct control over the third party Sponsors and are not liable for how they process your data. By downloading a paper or similar product) or subscribing to attend an event you consent and agree to the processing of your data in this manner.
To provide increased value to users, we also provide links to other websites or resources that are not part of Public Spend Forum. We do not exercise control over these websites or their privacy practices, and any information you provide to those sites is subject to their policies.
7. Other disclosures of personal information
- when we are required to do so by law;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
- in connection with any legal proceedings or prospective legal proceedings;
- to the prospective purchaser of any business or asset which we are contemplating selling;
- to any person who we reasonably believe may apply to a court or other competent authority for disclosure of information where such court or authority would be reasonably likely to order disclosure of that information.
- We also may share aggregate or anonymous information with third parties, including advertisers, investors, and partners. Aggregate or anonymous information does not contain any personal information, and its use and disclosure is not subject to the terms of this Policy.
8. Comments and Discussion
Any information you post as a “comment” or in discussion forums, or other areas allowing users to upload or post content, that information can be viewed by any user with access to those areas. We discourage users from posting personal information in this fashion, and any personal information you post to these public or Member areas is not covered by this Policy.
9. International transfers of personal information
The Public Spend Forum Europe site is operated from the United Kingdom and, depending on your country of residence, the submission of personal information to us may involve some transfer of personal information to the United Kingdom. You should be aware that privacy laws in the United Kingdom may not provide protections equivalent to those of your country of residence. We will always attempt to take the appropriate levels of protection necessary to maintain the security and quality of your personal information.
Public Spend Forum Europe contains business-related content and is specifically aimed at and designed for use by adults. We do not knowingly look to collect personal information from or about individuals under the age of 18.
11. Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. However, data transmission is inherently insecure, and we cannot guarantee the security of data sent over the internet.
12. Policy amendments
13. Your rights
You may instruct us to provide you with any personal information we hold about you subject to evidence of your identity. We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes by email at any time – please email psmith(at)spendmatters.com. In practice, you will usually either expressly agree in advance to our use of your personal information, e.g. by registering for a download, or we will provide an opportunity to opt-out of the use of your information.
Processing of personal data
What is Personal Data?
Personal data is any data that can identify an individual such as a name, phone number, email address, etc.
Which Personal Data Do We Use and Why?
We use your personal data when the data has been provided by you to Public Spend Forum. Some examples of a user submitting their personal data to us are:
– Signing up for a newsletter
– Applying for a position
– Contacting us for customer service or a general inquiry
– Requesting a refund or replacement
– Signing up to receive a coupon or discount
– Commenting on a blog post
We process your personal data for the purpose for which we received it. Therefore, if you sign up for a newsletter, we will use your email address only to send you that newsletter.
Your data will never be transmitted to third parties without your permission, unless this is necessary to carry out your request such as sending you an email blast with a third party software or in the event we are obliged to do so by law or regulation or a decision by a judicial authority.
Our Newsletter & Promotional Coupons
We use a third party called Mailchimp to maintain your email subscription to us and to send you emails of promotional nature. All of our emails have clear unsubscribe links at the bottom of them. We will only use your email to send you promotional emails & coupons with your consent.
To manage the information we receive about you from a social networking site or any other third party, you will need to follow the instructions from that party for updating your information and changing your privacy settings. The information we collect is covered by this privacy statement and the information the third party collects is subject to such third party’s privacy practices. Privacy choices you have made on any third party site will not apply to our use of the information we have collected directly through our sites.
In Store Credit & Debit Card Transactions
Public Spend Forum – through its Shopify portal – transmits your credit or debit card information to its bank in an encrypted fashion. This information is not retained by Public Spend Forum.
What Are Your Privacy Rights?
You have the following privacy rights:
– Right of access: Individuals can ask for a copy of the personal data retained about you and an explanation of how it is being used.
– Right to rectification: Individuals have the right to correct, revise or remove any of the personal data retained about them at any time.
– Right to be forgotten: Individuals can ask to delete their personal data.
– Right to restrict processing: If an individual believes, for example, that their personal data is inaccurate or collected unlawfully, the individual may request limited use of their personal data.
– Right of portability: Individuals have the right to receive their personal data in a structured, commonly used and machine-readable format.
– Right to object: Where an individual decides that they no longer wish to allow their personal data to be included in analytics or to receive direct marketing emails or other personalized (targeted) marketing content at any time, the individual may opt out of use of their data for these purposes.
If you would like to excercise any of these rights, please contact email@example.com
Security of Your Personal Data
Your personal data is strictly confidential and Public Spend Forum has appropriate technical and organizational security measures against loss or unlawful processing. For this purpose, Public Spend Forum uses additional security techniques, including secure servers, firewalls and encryption, as well as physical protection of areas where data is stored.
Public Spend Forum has a Head of Data Protection that can be contacted with any questions:
A cookie is a small text file stored on your device when you use our website. A cookie has a unique number to which data can be linked. Public Spend Forum uses the following cookies on our website.
We use the Disqus software to enable commenting on our blog posts. When you comment on a blog post, you can comment anonymously or by creating a Disqus account. When creating a Disqus account and commenting on a blog post, Disqus will use a cookie to keep you signed in. To learn more about Disqus, go to https://help.disqus.com/terms-and-policies/disqus-privacy-policy
How Long Will the Cookies Be Stored?
Most cookies disappear when you close the browser. Some cookies can be stored for a few days to a few years.
Removing or Disabling Cookies
You can remove or disable cookies yourself at any time using your browser. An explanation on how to adjust cookie settings can be found in most browsers under Help. Please note: most websites will not work properly if you disable cookies.
Changes to Privacy & Cookie Statement
Public Spend Forum reserves the right to modify this Privacy & Cookie Statement and therefore advises you to check this page regularly for any changes that have been made.
If you have any questions or would you like more information regarding this Privacy & Cookie Statement, please contact firstname.lastname@example.org.